NDWG Committee Meeting 2019-11-12

19:30 at the Brunswick Inn, 1 Railway Terrace, Derby

Present

Maggie Langley (Chair)
Taliesin Walker (Secretary)
Tracy Fisher (Membership)
Alistair Green (IT)
Fiona Halliday (Walks Coordinator)
Adam Hodgkinson (Instagram and Twitter)
Joanne Morris (Weekends)
Rachel Johnson (Weekends)
Dave Richmond (Socials)
Rachel Williams (General member)

Apologies

Angela Smedley (Finance)

Maggie Langley (Chair)

Vice-chair required. Any volunteers?
Communications officer required.
2nd walks coordinator required
Bank balance increased. NDWG has too much money to receive subsidy from Ramblers.
First aid kits?
Subsidised training? Enough people showing up to paid for training?
Maps? No central location to store?
Guide books for locations for weekends away?
How to track physical items?
Where to keep physical items? Suggested weekend leaders.
Maggie: Money to committee m members for travel/parking?

Action: Maggie to advise weekend leaders that guide books/maps can be purchased with funds from NDWG. Rachel Johnson has queried if this is an action in response to the draft minutes, for further discussion.

First aid kits/emergency shelters:

Don’t carry it if you don’t know how to use it.
Where do we keep?

Walk statistics

How many people on walks
Tell walks coordinator?

Action: Rachel Williams to communicate with Maggie. Upload walks to Ramblers database.

Alistair Green (IT)

Website using TLS for encryption.
Website is on WordPress.
He is working on re-styled website supporting mobile.

Action: Rachel W: Proof read website and advise Alistair of updates.

Show route map?
Map out route points to see where we’ve been?

Action: Fiona mapping walk start points.

Taliesin Walker (Secretary)

Action: Tali to organise next meeting. The meeting is to be held on middle Tuesday of January. The Victoria, Beeston is proposed. Tuesday 14th Jan 19:30.

Joanne Morris and Rachel Johnson (Weekends)

We have booked for next year, leaders for all.

Xmas 2020: Ideas?
Easter 2021: Ideas?
Malta (logistics)?
Different locations Scotland (Skye/Arran)?
Chepstow?

Joanne: National trust property for May bank holiday weekend not accepting BACS without account.

Tracy Fisher (Membership)

Membership email has been assigned to her.
Received email from Ramblers membership, no new members for that week.
Chris gave password to Ramblers membership DB.
GDPR to be careful.
Confirmed 3 walks membership is required. Membership required for weekends.
Report on membership required at end of year.
Please email Tracy if you need to know if someone is a member.

Gathering information for Facebook.
Be careful with pictures of people on Facebook. How to get permission for re-posting images?

Agreed: Obtain permission to re-post from Facebook. Landscapes in with no faces are probably OK without permission.

Action: Adam to email out flyers to be printed of and posted at workplaces, etc? Budget for printing?

Dave Richmond (Socials)

Idea: German/Xmas Market B’ham.
Theatre shows?
Games night?
Sausage and cider?
Ice skating / roller skating (next year?)

How well are socials attended? Patchy? Not too many to be organised?

Action: Dave/others to email Maggie to send emails to group.

Meetup has been updated by Andy in batch.

Fiona Halliday (Walks coordinator)

Walks organised, except Boxing Day.
Good to have a map of start points online.
More information for walk leaders with rough waypoints for each walk.
Try with Castleton walk in December. Action: Fiona to discuss data collection options with committee.

Angela Smedley (Finance) – Received via Email

In accounts we have over £6k now!
Deposits paid for Xmas, New Year, Killin, Howgills, Kettlewell, Earby and Devon.
Xmas, New Year and Killin all sold out and paid, except Sue Davey for New Year.
I will be paying out about £4K by end of January.
Any questions just ask but plenty of funds for things like web etc., if required.

Meeting closed 20:51.