NDWG Committee Meeting 2020-11-03

Meeting held by Zoom at 19:30.

Attending

• Maggie Langley, Chair
• Taliesin Walker, Secretary
• David Richmond, Socials
• Fiona Halliday, Walks Organiser
• Joanne Morris, Weekends Organiser
• Alistair Green, Web/IT
• Tracy Fisher, Membership
• Angela Smedley, Treasurer
• Rachel Johnson, Weekends Organiser
• Paul Adams, 2nd Walks Coordinator

Apologies

• None

Chair

• Last minutes accepted.
• In touch with Zoe about becoming a general member, but still in the pipeline.
• Attended the area committee meeting, met a number of area members.
  • Discussion about agriculture bill in regards to criminalisation of trespass.
  • Discussion about planning changes that may affect rights of way.
  • Action: Chase area council about text for communication with your MP on above.
• AGM:
  • Tuesday 2nd Feb, and will be online.
  • How to promote?
  • Action (Tali): Communicate date/time and online nature. Encourage members to think about standing. Send to Andrew.
  • Details to follow in early January.
  • How can we do a raffle, etc?
  • How to make sure people register for AGM?
  • We could use EventBrite
  • Perhaps not worth worrying about.
  • Put the meeting details on Facebook and email. On website put a notice to contact committee for details.
  • Action (Tali): to send out details of meeting in early January.
• Paul Adams elected vice-chair.
• Member survey:
  • Ask the membership for feedback on things like walk schedules, weekends, socials.
  • Link on slack to google forms survey.
    • What would encourage people to lead walks or join the committee?
  • Form to be anonymous.
  • Action (all): Review the link posted to slack and come back with any suggestions on the questions.
• Walks leaders:
  • People reluctant to lead during Covid lockdowns.
  • A lot of new people showing up on walks.

Treasurer

• Still got loads of money.
• Had to explain why we have money in due to pending expenditure.

Walks

• Assuming that lockdown finishes on 2/12 would like to get a couple of walks on before Xmas.
• If not possible, then hopefully New Year.
• Possibly allowing people to volunteer last minute to lead walks, poses logistical challenges for EventBrite.

Weekends

• Cumbria booked in May in place of New Year with YHA credit note.
• Exmoor suggested as potential location.
• Very uncertain due to Covid-19.

Membership

• Ramblers have stopped sending out monthly emails as they say the Hub working, but it isn’t working for Tracy.
• 181 active member, 11 payment pending.
• Tracy will persist in trying to access the hub after receiving the a PowerPoint on accessing details. Hub says no members found.
• Paul is having issues with Assembly system as well.
• Assembly system, who is responsibility.
• Action (Andy): Add current committee members as admins to NDWG Facebook group and remove old committee members.

Socials

• Not much going on.
• Stargazing as a potential social, weather dependent.
• Another Zoom meeting on November.
• A focus required as people can’t sub divide into groups.

IT

• Admin panel access re-acquired.
• Attempted to put the new website live and found it prevented emails being forwarded. New website is up, waiting to see if emails are working.

Communications

• Andy not here, probably working.

Secretary

• Next committee meeting Tuesday 5th January 2021.
• Actions (Tali): Add Dave, Paul and Alistair to Zoom.

Other Business

• Adam is managing the Instagram account, but not an official committee member.
  • At some point, put a link to Instagram on the website.